2026 South Africa Experience

Two Non-Refundable Payments           

1) $800 - Due: 12/01/2025

2) $1800 - Due: 01/15/2026

Trip Costs: $6500

- NR Payments: $2600 

Balance Due: $3900

Remaining Payments:

Suggested Payment Breakdown & Dates

• We encourage you to follow your own payment schedule for the remaining balance after the non-refundable ones have been paid - all funds must be paid by the last day of the 2026 Spring Semester. 

Options for Payment

** ALL PAYMENTS MUST BE NOTED FOR “AFRICA” and THE STUDENT NAME **

• Online (Payments & Tax Credit) [Easiest Way to Pay]
• School Office Accepts Payments 
• Mailing in AZ Tax Credit form [Slowest Way to Pay]

** You will need to set up an account for School Pay - the service we use for payment processing.

Payment Receipts:

All proof payments must be uploaded using the button below. You can upload images and pdfs. 

 

Online Payments

Arizona Tax Credit

Payment Receipts Upload

Travel Info & To Do List

DEADLINES

Subject to Change As Needed!

• Application Window: September 15, 2025 - October 25, 2025 12:00 Noon
• Notification: November 15, 2025 by 5:00 PM
• Nonrefundable Payments and Final Payment:

            1) $800 - December 1, 2025

            2) $1800 - January 15, 2026

        Final Payment Due: Last Day of Spring Semester

• Passports: January 15, 2026
• Online Meeting: Friday, April 10, 2026 6:30 PM - 7:30 PM via Google Meet (may go to 8:30 PM)
• Notarized South Africa Parent Consent form & Docs: April 30, 2026
• Vaccines: 2 weeks prior to travel (no proof required)
• Order Rand: April 15, 2026

                Online Ordering: 

                              - https://order.ceifx.com/currency/97-South-Africa-South-African-Rand

                Banks: Wells Fargo, BofA, Chase or check with your banking institution

For those who are18+ at the time of Travel: 

It is a good practice to carry a certified copy of your birth certificate as well. You DO NOT need the form below.

For those who are under 18 at the time of Travel:

You will need:

• Notarized South Africa Parent Consent form.
• Clear and Legible Color copies of both parents ID  - Passports or State Issued (copy back and front) 
• Showing a matching signature
• Any court issued documents regarding custody and permissions
• Original or a Certified Copy of the Birth Certificate from the issuing authority
• Blank Parent Consent Letter 

Your child will need to travel with the original "inked" documents and color copies of each parent ID at all times during the trip. A Certified Original or Copy of their Birth Certificate from the issuing authority is required. Photocopies, color copies, et cetera will not be allowed by the airline and the South African Government. Both parents must sign the document or have one for each if living in different locations. If there are special circumstances, please contact the Trip Coordinator.

Notary Information: 

Any notary will work for the documents.  

Passports: 

The US State Department issues passports. We suggest the moment you have been chosen to go - get your Passport Application submitted ASAP. Depending on the time of year it can take weeks to months to get it. Both parents will need to go to the appointment if under 18. Upload a Clear, Color, Legible image of the passport - it must be the picture page and page below that - with all numbers present. 

Sign Your Passport Before uploading!

First time Passports:

You will need:

• Certified Birth Certificate
• Passport Application
• Passport Photos (2)
• Photos can be done at: Walgreens, CVS, Costco

Where to go:

US Postal Service: How to Apply

US Postal Service: Renew/Replace

US Postal Service: Schedule An Appointment

State Department: Passport Fees

South Africa Parent Docs Upload Here

HERE

Passport Upload Here - Color images